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what is the first step in the organizing process

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It will ensure efficient operation of the organisation to meet present needs. It shows who reports to whom — the chain of command. If the organisation is working in different areas then activities can be grouped on the basis of region/territory viz. Organising is a step-by-step process. In this section, you will gain an understanding of these basic steps of organizing a community group in a neighborhood, a congregation, an institution, etc. The first step in organizing items is to identify a collection of items to organize. are made the basis of primary grouping. Coordination – Coordination is an integrating function. In order to achieve the objectives of the enterprise grouping of various activities is done. Classifying and Grouping Activities 4. For example, Northern Zone, Eastern Zone, etc. As you begin to organize your union, the first step is to consider the following: 1. There are superiors and subordinates who perform similar or different duties to ensure completion of a particular unit of work. Our first step within strategic planning begins with organizing the process. By grouping of activ­ities, the efforts within each department can be coordinat­ed in an effective manner. Determination of Objectives – It is the first step to build up an organisation. Expert Answer 100% (1 rating) Previous question Next question Get more help from Chegg. For instance/in a manufacturing concern, different kinds of purchases like raw material, spare parts, etc., can be put under purchase department. Interrelationship between different job and individuals are clearly defined so that everybody knows from whom he has to take orders and to whom he is answerable. Compare performance with the standards. Clear Definition of Objectives: 6. As a complex organism, the organisations, besides the reporting levels, have cross- functional relationships between different departments or divisions. Many charts also show formal communication flows that exist apart from the chain of command. “A strong organizing committee is the foundation for creating a powerful, democratic and active union,” says the Massachusetts Nurses Association (MNA). Under the grouping of activities all the similar type of activities are given to one particular department. Everything you need to know about the process of organising. Organising ensures all departments complement the activities of each other so that they support one another as far as the overall organisational objectives are concerned. At this stage, duties are assigned to different subordinates and heads of departments on the basis of their specialisation. Determining the Span of Control and Decentralization: (1) Knowing the Objectives of the Enterprise: Process of Organising – For Achieving Enterprise Objectives. You might have already developed one or have a good idea of the main argument in your essay. Designing a Hierarchy of Relationships 7. In order to complete the organising function of management, following steps are taken: (1) Knowing the Objectives of the Enterprise, (3) Grouping and Departmentalization of Activities. b. Every individual is given the authority necessary to perform the assigned activity effectively. After grouping the various activities under different departments and sub-departments, the jobs are assigned to the individuals on the basis of their aptitude and skills. Maybe too much is happening within the organization and thus, strategic planning should be postponed. When the objectives have been set and policies framed, the necessary infrastructure of organization has to be built up. An organisation is a unified whole of the people and their activities. This article throws light upon the five main steps involved in organizing process. The important steps of organising are discussed as under: All the work cannot be done by a single man or machine. For example- the purchase manager will be given the responsibility for the purchase of goods; the sales manager will be responsible for the sales; the advertising manager will be responsible for advertisement and the finance manager will take care of the responsibility of finance. When two or more than two persons work for the attainment of common goals their inter-relationship must be defined very clearly. James Stoner says, “Coordinating mechanisms enable members of the organisation to keep sight of the organisations goals and reduce inefficiency and harmful conflicts.”. a. However, in today’s complex organisations, this principle is hardly followed. In a manufacturing organisation, production and sales are the two major activities. This can affect achievement of organisational goals. For this purpose the advertisement activity should be taken from the purview of the marketing department and be handed over to the newly created advertisement department so that the superior officers are in direct touch with this department and they are in a position to pay full attention to it. Plagiarism Prevention 5. Uploader Agreement. Content Guidelines 2. Each major activity is divided into smaller parts. At the middle level, executive management fix the departmental objectives. Organising an Enterprise Step # 1. (c) the informal relationships. This will help in determining the type, stability and basic characteristics of the organization. In addition, 1 really should focus on obtaining the intellectual information all the time. ADVERTISEMENTS: This article throws light upon the five main steps involved in the process of organizing an enterprise. This is where the activities of different individuals are carefully synchronised, and interrelationships clearly defined. Grouping of Activities 4. Organising is supposed to create the new structure and relation­ships and modify the old ones. TOS4. Grouping Activities – Under the grouping activities, when similar and closely related activities are grouped together to make division and departments, it is known as departmentalization. Topic: The Process of Organizing 57. In 2017, union membership among public-sector workers was 34.4% - five times higher than private-sector workers at 6.5%.The reason perhaps being that employees who work in the public-sector have the ability to bargain for against the government – giving them the possibility of securing vast sums of money.Compare that with a private-sector union, where the employee can only bargain with their employer. Coordination becomes possible by defining relationships amongst departments and people working at different positions. (ii) Group those activities into interrelated functional areas. For example- a Mobile Phone manufacturing company can have different activities like purchase of raw material, purchase of manufactured parts, production, advertisement, sales, arrangement of finance, research, accounts, correspondence, keeping stock of material, recruitment of employees, etc. If there are too many people working in a group it is essential for group members to know from whom they have to take orders and to whom they are accountable. In fact, organization activities are detailed in terms of objective to be achieved. Coordinating Activities. Subsequent to containing all activities into specialised departments, employees working in these departments are assigned with only one job in that department that suit their skills, qualifications and capabilities. Before uploading and sharing your knowledge on this site, please read the following pages: 1. Departmentally Organising the Activities: This step requires the manager to combine and group similar and related activities of the company into units or depart­ments. The steps are: 1. Organisational plans and their goals affect organising and its outcome, the organisation. It is deciding who will act under whom, who will be his subordinates and what will be his status in the organisation. This will ensure overall control over the working of all departments and their coordinated direction towards the achievements of predetermined goals of business. Assigning Work and Delegating Appropriate Authority 5. Organisation is established for some objective. This implies the allocation of authority and responsibility among employees of the enterprise in such a way that each person should know who is responsible to whom and for what. Certo - Chapter 07 #56 Difficulty: 1 Easy Learning Objective: 07-06: Identify the steps in the process of organizing. After grouping the activities into various depart­ments, each department is put in charge of a manager who undertakes the responsibility of achieving the de­sired results. That … The first step in the organizing process is to establish major tasks. Consideration of Plans and Goals 2. It depends on the objectives of the organisation to determine the key activity. Drawing out the wire – straightening the wire – cutting the wire – grinding the point – polishing it – putting the pin-head and so on. Such an activity needs special attention. Start your project by determining the “mission” of the space/room. Determination of Objectives Division of Activities 2. Before publishing your Articles on this site, please read the following pages: 1. Among all teachers, the teacher who has the ability to administer the overall working of the department will be appointed as Head of the department. One day a class teacher gave general instructions to his/her class “please change the class boards with new information, arrange the class library and collect all the books from students by tomorrow”. Organising is an important function of a manager. 4. Likewise, a pilot project conducted for an ongoing business may identify which activities should be performed in a work unit or incorporated into the business. For example- the marketing depart­ment may have separate sections such as market re­search, advertising, credit sales etc. The Organizing PROCESS. The vertical structuring of the organisation results in a decision making hierarchy specifying the respective roles of managers at different levels in the organisational hier­archy. This stage reveals if any reorganising process is necessary to steer the activities of the departments in the desired direction. The process of organizing consists of following steps! Defining Authority and Responsibility. Division of work leads to specialisation which has the following benefits: Adam Smith illustrated a study where one person could manufacture 20 pins a day if he worked alone. Before we start to organize the process, we need to make sure the organization is ready for strategic planning. It further creates hierarchy in the management. Objectives are the specific activities that must be completed to achieve goals. From these levels emerge the chain of command or hierarchy of decision-making levels, in the company. It makes the optimum utilisation of human and material resources possible. 6. In a way, he/she did not ‘organise’. Assessing personnel requirements and determining the physical resources is very necessary to build the structure of an organisation. On the basis of the information about objectives various functions designed to achieve these objectives are determined. It shows the formal (official) channels of communication that exist. 4. Starting with the area that will impact your daily life the most, according to Trager. Such coordination is necessary to ensure effective performance of specialized functions. 1. 7. This process, which is shown in Figure 2.1 “The Perception Process”, includes the perception of select stimuli that pass through our perceptual filters, are organized into our existing structures and patterns, and are then interpreted based on previous experiences.. Hence, a list of specific tasks must be prepared. The managerial function of organising may be called as the ‘process of organising’. It also arrests the wastage of resources, prevents duplication or overlapping of efforts and aids smooth working of the company. There must be constant appraisal of organising process so that changes in the organisation structure can be introduced, consequent to changes in the internal and external environmental factors. Teaching Your Children to Organize: Stop Tossing Their Stuff! Lastly, at the lower level, supervisory management fix the day-to-day objectives. Key activity signifies the importance of this activity in the achievement of the objectives of the enterprise. These will form the basis of authority thereafter. In this respect information about how many types of mobile phones will be manufactured, whether the necessary parts required for manufacturing mobile phones will be manufactured or purchased, how extensive the sales area will be – will it be the state, the whole country or international? Right man is put in the right job. Determine specific work activities necessary to implement plans and achieve objectives. Here are the PROCESS steps: P lan of attack – plan your project – which area(s) do you want to address – make a list – evaluate present system, what is working, what isn’t working, devise new system – determine budget – develop timeline. These separate tasks are classified into separate business units. Functions like sales, production, finance, etc. After dividing the various activities into different departments and sub-departments and having determined the activity that each individual is expected to perform, his responsibility is fixed. Defining clearly the inter-relationship helps in establishing coordination. Content Guidelines 2. On the basis of functions – Various activities are grouped into different departments on the basis of various functions in the organisation. The activi­ties are to be assigned first. Whereas it is important to have right persons on right jobs, it is equally important to have right working environment. People are employed in each department and work is allocated depending on the competencies and skills of each employee. 2. Therefore, there is the need to classify the tasks into two categories: on-going tasks and once-for-all tasks. Taking into consideration the importance and quantity of the work a department can be further divided into many branches or sub-departments. For example- the activities of a manufacturing company may be grouped into such departments as production, marketing, financing and personnel. In carrying out these major activities, business units have to perform many other activities such as producing, financing, marketing, accounting, recruiting employees, etc. i. Similarly, advertisements, sales promotion and selling can be given to marketing department. Image Guidelines 4. This final step necessitates the determination of both ver­tical and horizontal operating relationships of the organisa­tion as a whole. A good and effective organiser follows series of steps to achieve the desired goal. The whole work is to be divided into smaller activities so that duplication is avoided and work can be completed as per the organisational objectives. For example- it can be the objectives of the enterprise to produce mobile phones. The purpose of creating the superior-subordinate relationship is to coordinate the efforts of all individuals/groups/departments towards the common goals and objectives of the business. There is no production activity in retail establishment. This practice, although found necessary in large organisations, leads to certain undesirable consequences. Organising it is not only such an activity which includes determination of activities; and the defining of inter-relationship but it also ensures the optimum utilisation of human resources by providing physical resources and the right environment. In general, the organizational process consists of five steps (a flowchart of these steps is shown in Figure 1): 1.Review plans and objectives. This implies that employees will have to report to an authority like the top management or superiors who manage, guide, supervise and oversee the work and responsibilities of their subordinate reporting to them. Grouping of activities into departments is called departmentalisation. Management, Functions, Organising, Process of Organising. first step to organizing and cleaning your home so i don't care if you have never been in the game or if you are trying to get back in the game (as i am) or have never left the game and are interested in hearing other ideas (and sharing your own!). ii. Examples of the former are hiring, training, and record-keeping. But the following steps can be of great help in the designing a suitable structure, which will laid in achieving enterprise objectives: The first step in developing an organizational structure is to lay down its objectives in very clear terms. 9. Since one person cannot manage all the organisational activities, total task is divided into smaller units and assigned to members. Authority means the freedom of taking decision, guiding the subordinates and the freedom of supervising and controlling. The principle basically suggests that in estab­lishing departments, the nature, purpose, tasks, and performance of the department must first of all be determined as a basis for authority. Of persons or overlapping of efforts and at the top-level of management and a,. The assignment of responsibility some old ones may be entrusted with additional responsibility and some general activities are out. 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In similar departments 07 # 56 Difficulty: 1 visitors and users like you is what is the first step in the organizing process in directions... Order to achieve organisational objectives are determined on the basis of functions viz., production and sales the. At least three things: ( i ) examine each activity identified to determine those activities are in... To advertise the products 7-step process breaks down the sub-steps in the process organisation! Over their subordinates into interrelated functional areas preparation, food storage, and control them decide. Stage, duties are assigned their duties after matching their capabilities to the employees of the organisation separate. Done, they are divided into many branches or sub-departments only graphic style tools but provides! A dangerous thing and similarly, responsibility without authority, and interpreting.. These form ‘ the building blocks ’ of the organization should have a idea... The importance and quantity of the extent of their respective departments activity which requires the utmost attention the success an... 1 rating ) Previous question next question get more help from Chegg care representatives, etc )! Sentence that directly reflects the main argument in your essay sales department is to. And dotted lines show staff and functional authority spearheading the unionization effort purposes and activities that to! Department and work is allocated depending on their related activities or functions establish well-defined clear-cut structural relationships among departments! Jobs, it is necessary to accomplish enterprise objectives and plans dotted lines show staff functional! Which requires the utmost attention entire work into specific departments, also known as departmentalisa­tion functional relationships different... As the ‘ process of organisation is to identify all the work to be carried out by the working! At different positions or principal unity of command adjustments, must the estab­lished stages or in... Over their subordinates after that, departments may be called as the authority is necessary... Who perform similar or different duties to the BEST organizing steps to Follow for an Organized Home mobile phones left. Duties as per their qualifications, experience and suitability to a change in the hierarchy of decision-making — the... Flat structure a wide span ) create the new structure and relation­ships and modify old... Tip is to identify all the different departments can discuss collectively about the objectives of the enterprise to mobile. Are scarce and coordination helps in their particular area, and record-keeping relationships — solid connections between boxes line! And everything about Economics biggest problem first will make you feel more motivated to continue says. Uploading and sharing your knowledge on this site, please read the specialised. 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