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what is administrative office management

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Overview and Chapter Aim Chapter Quiz PowerPoints Search the Web . An administrative management professional, also called an office manager, runs the day-to-day functions of a company’s administrative operations. Sunny27-I think the job description of office managers sounds so fun. If it is required and a must locally, then it is the admin manager who will run from pillar to post for getting things done. Employees may answer phone calls, communicate with clients, insert data, file documents and maintain confidentiality from executives and managers. An Administrative/Office Manager is often the professional lead to ensure the day-to-day operations of a company or department. He or she also has to perform evaluations of staff and provide training or take disciplinary action against staff members who do not perform appropriately. Office managers manage multiple tasks ranging from general administrative duties to creating processes that drive efficiency. An administrative manager does not have his profile defined. Other job titles that are sometimes used include office administrator, administrative manager, administrative officer, and office coordinator. This will cost the company more money. At times there jobs may involve procurement and the purchase of office equipment like copiers and printers. In addition, they might even interview prospective clerical employees and offer feedback to management. In some companies, an administrative manager may also fulfill the role of human resources in a variety of employee-related tasks. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. For example, an Office Manager could be an entry-level position at one company and a high-level position at a different company that has more demanding office needs. On any given day, an administrative manager would likely cover general clerical tasks, including correspondence, filing, scheduling, and data entry, but he or she would also help out with facilities maintenance and phone coverage when needed. Students are provided opportunities to develop attitudes and apply skills and kno wledge in the areas of business administration, management, and finance. It is stated already that office work is mostly paper work. Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… A person working in this position needs to be very detail-oriented, which will be reflected in his or her reports to supervisors and simultaneous management of multiple schedules. Other office manager duties include bookkeeping and attending executive meetings. Office managers use processes focused on maintaining a positive work environment to keep the office running efficiently and productively. Icecream17- I think that the office manager job would be fun. Image: Office Management – Meaning and Definition, Elements. Office management is thus a part of the overall administration of business and since the elements of management are forecasting and planning, organising, command, control and coordination, the office is a part of the total management function. Additionally, please note that this list covers many, but certainly not all, administrative job titles you’ll encounter. The specific responsibilities vary, but these managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep. Sometimes office managers get promoted into other areas such as operations or sales for a company. Administrative managers working in larger companies may oversee a team of clerical workers. Office managers might also handle accounts receivable and payable, as well as perform cost-savings research to determine which products and services are best for the company. Someone in this position may provide managerial support to a particular division or department, or to an entire company. This includes doing things like managing the budget for office supplies, using database systems, and making sure broken office equipment gets fixed or replaced. Chapter 2: The Organizing Process . Meaning of Office Management Office management refers to the process of planning, organizing, guiding, communicating, directing, coordinating and controlling the activities of a group of people who are working to achieve business objectives efficiently and economically. If the office also employs a receptionist or front-desk clerk, the office manager may supervise or delegate administrative tasks to these staff members, such as opening mail, answering phones, typing, printing, collating, and data entry. Administrative Managers supervise administrative team members and ensure that daily office operations are performed in a seamless and efficient manner. In this case, he or she makes schedules for the office, assigns jobs to people, and makes sure that they get done properly. An office manager is a member of the leadership team who oversees an office's administrative support staff. These professionals may also be known as Administration Managers. I know that our office manager also was in charge of catering lunches when the executives had meetings. Administrative work can encompass a wide variety of duties. Employees who’ve noticed a sudden improvement in procurement processes might just have an OA to thank. He or she also needs to be able to analyze information and make decisions based on his or her analysis, as administrative managers often have to help develop budgets or write reports on employee performance. What does an Administrative Office Manager do. Smaller offices that only employ one administrative professional will often designate that person as the office manager to reflect his or her role as a jack-of-all-trades, handling tasks that fall outside the job description of other staff members. Good article- I want to add that administration managers also plan meetings and conferences. Thanks to the advent of communication technology, the skills these assistants require have become diversified, and the ability to multitask and juggle several different instructions at once have become essential. They also planned Thanksgiving festivities and Christmas gift exchanges. Procurement and Supply of Stationery. Someone in this position may provide managerial support to a particular division or department, or to an entire company. Overview and Chapter Aim Chapter Quiz PowerPoints Search the Web . The administration is defined as an act of administering the whole organization by a group of people. I would love to plan an office party. Administrative managers help organize schedules, manage payroll and personnel databases, create reports, and offer other clerical duties. Also known as an office manager, this is the person that keeps a department or company running smoothly. They also facilitate travel plans for its executive staff and coordinate office parties as well. Subway11-Office managers also have to have a good command of the latest office software like PowerPoint, Excel, and Word 2003. An administrative office manager handles a wide range of administrative responsibilities in the workplace, ranging from providing administrative support to managing office facilities to supervising entry-level administrative staff. Administrative services managers plan, direct, and coordinate activities that help an organization run efficiently. If the office doesn’t already have an HR division, this person will typically oversee new employee orientation, including collecting the requisite paperwork from new staff; providing them with items they might need, such as keys to the office or an employee handbook; and introducing them to other staff members as well as the overall operations of the company. One such thing I would prescribe is the registration of a company with the local authorities. An administrative manager oversees the support operations of a business or organization. He or she may also supervise other clerical personnel in an office. The strongest administrative managers have the detail-orientation to keep track of all the day-to-day operations of a business along with strong analytical skills and an ability to work with many different types of people. Office managers are responsible for a variety of tasks including monitoring deliveries, organizing workspaces, and providing assistance to executives where needed. The admin manager's duties are duly explained, but I would like to add one important thing. Administrative workers are those who provide support to a company. This Program covers a wide range of management, administration and supervisory matters, as well as focusing on a wide number of practical office issues and management practice. … Office manager duties include supervising the administrative clerk, the administrative secretary, and any other administrative office assistants. For instance, an executive office might hire one manager to keep track of all of its higher ups' schedules, another to supervise payroll, and another to oversee the day-to-day work in the IT department. General Objectives Minimization of Costs: Office costs can only be reduced under the guidance and control of efficient … Office managers, also called administrative service managers, are business professionals who are responsible for a diverse set of administrative tasks.Whether calculating payroll or … On any given day, an office manager can be found creating office-wide communications, scheduling office functions and supervising the performance of office administrative … The office manager is responsible for managing a variety of tasks and responsibilities that work to keep the office running efficiently. Other office managers might just buy a machine and simply buy the extended warranty that a store offers and stay on top of the ink and toner themselves. --. Summary: Office Administrators strategically complete all need-to-do items around the office. Sometimes a person in this position is focused on one other person in the organization: for instance, he or she might manage an executive's schedule and e-mail. Office administration (shortened as Office Ad and abbreviated as OA) is a set of day-to-day activities that are related to the maintenance of an office building, financial planning, record keeping & billing, personal, physical distribution and logistics, within an organization. Wikibuy Review: A Free Tool That Saves You Time and Money, 15 Creative Ways to Save Money That Actually Work. Administrative office management (aom) 1. •ADMINISTRATIVE – is related to the world administration, which describe, the performance of or carrying out of.•ADMINISTRATION – is also used to refer to group of persons who execute these duties, such as the governing board of your school or the top level executives of a corporation. 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